SYNIX · Presentation
SpareDesk — Paper Ledgers to PWA
How we replaced paper books and Excel sheets with two installable PWAs for a real spare-parts business.
9 slides ·Business Automation · PWA
SYNIX · Case study
SpareDesk — Ledger + Quotation Suite
Two PWAs replacing paper books for a real motor-bearings business.
01 · The problem
Paper books and Excel are not a system.
The business tracked ledgers, client dues and quotations in paper books and Excel sheets. Reconciliation was manual, quotation turnaround was slow, and there was no single view of outstanding payments across locations.
The cost of leaving it
- Ledger entries in paper books with no search or audit trail
- Quotation turnaround measured in hours, not minutes
- No single view of outstanding dues across locations
02 · The solution
Two PWAs, one design system.
Ledgr for ledger operations with role-based access and OTP-protected workspaces. Quotio for quotation building with a faithful A5 estimation-sheet preview. SMS via a real Android phone.
03 · The shift
Before was a paper book. After is a system.
Before
Paper books, Excel sheets, manual reconciliation.
After
Role-protected digital system with real-time dues and quotations in minutes.
No audit trail on who accessed what · Quotation format rebuilt from scratch every time
04 · Under the hood
React + FastAPI + Docker.
06 · In the field
Ledgr, live with real books.
Ledgr — daily overview with outstanding dues
07 · The outcome
Paper books replaced.
2
PWAs delivered
Ledgr + Quotio sharing one design system
end-to-end
SMS verified
Field-tested on a real Samsung phone
26
API milestones
Versioned, verified and documented
Spec · Manufacturing · PWA
Paper ledgers have a shelf life. It expired.
If your business runs on paper books, we should talk.
SYNIX · presentations/spare-desk
Finale · The cycle in motion
From blank ledger to WhatsApp statement.
Ten steps, one loop — watch the full quote-and-settle job run from start to end.
Workflow cycle
A quotation, end to end
From a blank ledger to a statement on the customer's WhatsApp — the full quote-and-settle cycle.
- now
Create ledger
Open a new ledger book behind an OTP.
Create client
File the buyer with contact and delivery details.
Add products
Add part numbers, sizes and makes to the master.
Client pricing
Set the per-client price for every product.
Build quotation
Compose a GST-ready estimate on the A5 sheet.
Convert to bill
Turn the estimate into a bill in one action.
Send via WhatsApp
Push a rich card with attached PDF to the customer.
Add transaction
Record the payment against the client's ledger.
Generate statement
Produce a branded A5 statement in one tap.
Send statement
Share it by WhatsApp — the cycle restarts.
Step 1 of 10
start → endWhat you just saw
End of presentation · SpareDesk — Paper Ledgers to PWA
What you just saw
One project, three angles — how we work, what we build with, and the problems each of them removes.
Capabilities demonstrated
- Full-Stack Web Development
- Business Process Automation
- Data & Document Processing
Technologies used
Business problems solved
- The ledger room and estimation book, now in your pocket — outstanding dues visible in ageing buckets, statements sent in one tap, and quotations built in minutes instead of hours, all offline and self-hosted so the data stays theirs.
- Lost or torn paper ledgers, the daily “who owes me what” scramble, hand-written quotation turnaround, statements shared as screenshots, and a monthly SMS bill.
- Ledgers lived in paper books that got lost or torn, so nobody could answer “who owes me what?” without digging through a register. Handwritten quotations were slow to turn around, and statements were shared as awkward screenshots. There was no single view of outstanding payments across locations, and reconciliation was a manual, error-prone job.
Could we build something similar for you?
Same team, same rigour — sketched around your operation.
